FleetCustodian monitors licences, insurance, MOT and road tax across your entire fleet — and alerts you the moment anything needs attention.
Under the Road Traffic Act 1988, causing or permitting an employee to drive without valid insurance is a criminal offence — even if you had no idea. Ignorance is not a defence.
Sources: Motor Insurers' Bureau 2025, ABI/ONS 2025, Road Traffic Act 1988 s.143
It doesn't matter whether you're a 10-person contractor or a 500-person logistics operation. If your driver causes an accident and they're not properly insured, you are exposed.
Fleet management systems are built for company vehicles. The moment an employee uses their own car for a work journey — even occasionally — they fall outside your existing compliance process entirely. Most businesses have no visibility of grey fleet insurance status at all.
Annual or quarterly spot-checks leave months of exposure. A driver disqualified last week can still be driving on company business today. Without continuous monitoring, you won't know until something goes wrong.
Is the personal vehicle your employee drove to a client meeting this morning roadworthy? MOT'd? Taxed? Without a system, you are making assumptions — and assumptions don't hold up in an insurance claim or a court.
If your drivers use company vehicles or their own cars for business journeys, you have a compliance obligation. FleetCustodian handles it — whether you have 10 drivers or 500.
Site managers, supervisors, and subcontractors using personal vehicles across multiple sites. High grey fleet prevalence, high regulatory scrutiny.
Field engineers and maintenance teams covering large territories. Mixed fleets of company vans and personal vehicles make grey fleet compliance complex.
Support workers and care staff making home visits in their own vehicles. Lone worker safety and grey fleet compliance are both live issues.
Mobile workforces spread across client sites. Personal vehicle use is the norm, not the exception — and rarely systematically checked.
Consultants, surveyors, and account managers using their own cars for client visits. Often overlooked because grey fleet isn't seen as a fleet management issue.
Managers, supervisors, and support staff alongside the main driver fleet. Grey fleet often sits outside the TMS and gets missed entirely.
Enter your drivers' details manually or upload a CSV. FleetCustodian sends each driver a personalised invitation with everything they need to submit their documents. No IT project. No app to install.
Drivers upload their DVLA licence summary and, for grey fleet vehicles, their insurance certificate. Documents are automatically verified — extracting licence data, checking expiry dates, confirming insurance covers business use, and flagging anything that needs attention.
Your compliance dashboard gives you a real-time view of every driver and vehicle. Automatic reminders go out ahead of renewal deadlines. You're alerted immediately when something needs action — before it becomes a liability.
14 million grey fleet vehicles are on UK roads. When an employee uses their own car for a work journey, your standard fleet compliance process doesn't cover them. Their insurance might not either.
FleetCustodian verifies business use insurance for every grey fleet vehicle — automatically reading the uploaded certificate, confirming the right cover class, and flagging anything that doesn't meet the standard. MOT and road tax status are checked at the same time.
The driver self-declaration layer creates documented evidence that your employee confirmed their insurance covers business use. If they confirmed incorrectly, the liability shifts to them — not you.
Every check, every submission, and every alert is logged with a timestamp. If a claim is made or a question asked, you can show exactly what was checked and when — and demonstrate that you took reasonable steps to verify compliance.
Collect and verify DVLA licence summaries from every driver. Automatic expiry tracking and renewal reminders — no manual chasing required.
Full visibility over employees using personal vehicles for business. Insurance, MOT, and road tax verified per vehicle, with alerts before anything expires.
Drivers upload PDFs. FleetCustodian extracts the data automatically. No manual data entry. No transcription errors. Points, endorsements, and expiry dates captured in seconds.
A single screen showing the status of every driver and vehicle. Filter, search, and export. Know in 30 seconds whether your fleet is compliant or needs attention.
Drivers receive reminders ahead of renewal deadlines without anyone having to chase them. Mandate emails, renewal requests, and portal invitations are all handled automatically.
Be the first to know when a licence expires, insurance lapses, or an MOT runs out. Alerts are configurable — you decide what matters and when you hear about it.
When an insurer, a solicitor, or a court asks what compliance checks were in place, FleetCustodian gives you the answer. Every action is logged, timestamped, and exportable.
Pay per driver, per year. No hidden fees, no long-term contracts. Cancel any time.
Billed annually at £12/driver/year
Licence checks, grey fleet compliance, AI document verification, automatic reminders and alerts. Everything included.
All pricing inclusive — no hidden API costs or per-check fees.
Join UK businesses using FleetCustodian to run clean, audit-ready fleets — without the admin burden.
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